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Move-out Notification (From Ota City to another municipality or overseas)

💡 The Bottom Line

Submit your move-out notification between 14 days before and 14 days after moving. You will receive a move-out certificate required for moving into your new address.

🗓 5W1H Overview

👤 Who

The person or household head (Proxy requires a Power of Attorney)

📋 What

Move-out Notification

⏰ When

From approx. 14 days before to 14 days after moving

📍 Where

City Hall, Yabuzukahonmachi, Admin Centers (except Ota), Service Centers, or by Mail

❗ Why

To receive a Move-out Certificate required for the move-in procedure at your new address

📝 How

At the counter or by mail (Special processing with My Number Card is also available)

📖 Easy Explanation

Moving out of Ota City

If you are moving from Ota City to another municipality or overseas, you must submit a move-out notification. When you complete this procedure, you will receive a "Move-out Certificate" (転出証明書), which you will need to take to your new municipality for the move-in procedure (*A move-out certificate will not be issued if you are moving overseas).

📅 Notification Period

Approximately 14 days before moving, up to 14 days after moving.

🏢 Where to Apply

Ota City Hall, Citizens' Affairs Division (1F)
Yabuzukahonmachi Office, Service Section (1F)
Administrative Centers (Excluding Ota Admin Center)
Service Centers (Weekdays and weekends/holidays. East: 10:00-18:45 / West: 9:00-17:45)
Application by Mail is also possible.

*Special processing is available for those with a valid My Number Card.

⚠️ [IMPORTANT] Notice regarding procedures Once you submit a move-out notification, you will no longer be able to use the convenience store issuance service and Rakuraku counters. Please note that members of the same household as the person moving out will also be unable to use these services until the scheduled move-out date has passed.

✅ Checklist

Resident Change Notification Form (住民異動届)
Available at the counter or can be downloaded from the city website

Required
Identity Verification Document
1 photo ID (Driver's license, My Number card, Passport, etc.) or 2 non-photo IDs

Required
Power of Attorney (委任状)
Required if a proxy is applying (must be written by the applicant)

Optional
Seal Registration Card (印鑑登録証)
Only for those who have registered a seal

Optional
National Health Insurance Qualification Certificate
Only for those enrolled

Optional
My Number Card or Juki Card (When moving overseas)
For those moving overseas who possess one

Optional
Copy of Passport showing departure date (When moving overseas)
Only for those who have already departed overseas (not required if you haven't left yet). E-ticket receipt if date is not stamped.

Optional

👥 Who Qualifies

Those moving from Ota City to another municipality or overseas

❓ Terms & FAQ

Move-out Certificate (転出証明書)

A certificate issued when submitting a move-out notification, necessary for moving into a new address in Japan.

Convenience Store Issuance Service

A service to print official certificates at convenience stores. It becomes unavailable once a move-out notification is submitted.

Special Processing (特例処理)

A move-out procedure using a valid My Number Card, which allows special processing for notification.

📎 Related Procedures

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